Run a regional practice from a single office.
Open satellite consultation clinics closer to your patients, staffed by a medical assistant and powered by AI. Every patient who can’t reach you today is a surgical case you’ll never know you missed.
- HIPAA compliant
- DICOM native
- Built by clinicians
You’re not just losing consultations. You’re losing surgical cases you’ll never know about.
For every 100 patients you consult, roughly 20 need surgery. But your reach ends wherever patients stop being willing to drive. A patient three hours away has two options: make the trip, or find someone closer. Most choose the second. That’s not a lost consultation. That’s a potential surgical case you’ll never evaluate.
And the surgical decision isn’t one visit. It takes follow-ups, imaging reviews, and pre-surgical evaluations over weeks. Every long drive is another chance for the patient to drop out before you know whether they need the OR. You don’t lose one appointment. You lose the entire evaluation that would have surfaced the case.
- Needs surgery, evaluated
- Needs surgery, dropped out
- Consultation only
Every follow-up is another chance to lose a surgical candidate.
Neurosurgical evaluations span weeks of imaging reviews and pre-surgical assessments. Each visit means another long drive for elective care. Patients stop showing up, and you never learn which drop-off was the one who needed surgery.
One location, one surgeon
Your reach caps your surgical pipeline. You can only evaluate patients who come to you.
Patients travel hours
For elective consultations, distance is the deciding factor. Patients two or three hours away delay, defer, or find someone closer.
Invisible surgical cases
Every patient who drops off mid-evaluation might have been the one who needed the OR. You lose the consultation revenue and the surgical case.
Neurosurgery consultation in a box.
Orion lets you open satellite consultation clinics in the communities your patients live in, without building out full clinical sites.
- 1
Visit the nearest satellite
Patients walk into a local clinic staffed by a trained MA instead of driving hours to the hub.
- 2
AI handles the intake
Vitals and imaging upload happen on site while Orion captures and structures the clinical history.
- 3
Consult remotely
You join from your main practice to review scans and HD video with the patient in real time.
One MA per satellite. The surgeon never leaves the hub.
The 20% who need surgery travel to your hub, fully evaluated and documented, ready for the OR. Every other consultation happens locally.
Your satellite clinic feels like your main office.
This isn’t a video call with a chat box. Every tool a neurosurgeon needs to evaluate a patient is native to the platform: imaging, intake, documentation.
DICOM-native imaging
Review MRI and CT scans natively: no third-party viewer, no file transfers. Pan, zoom, and annotate in real time.
3D anatomy atlas
Pull up 3D spinal or cranial models side by side with patient imaging, and explain findings to patients in 3D during the consultation.
HD video consultation
Clinical-grade video built for consultations. The patient sees their surgeon; the surgeon sees imaging, intake, and the patient in one view.
Unified patient record
Intake forms, imaging, and notes in one place. Nothing gets lost between your hub and your satellites.
Run each satellite clinic with just a medical assistant.
Orion’s AI handles intake, documentation, and scheduling, so your medical assistant can focus on the patient in the room.
AI-powered intake
Orion collects the patient's full history before the consultation begins, by voice or by scanning existing records. Chief complaint, medications, surgical history, and prior imaging are captured and structured automatically.
Auto-charting
SOAP notes generated from the consultation in under three minutes. Documentation time drops from 15 minutes to under 3.
Smart scheduling
Coordinate patient flow across your hub and satellite locations. Manage availability, route patients to the nearest open clinic, and keep your consultation calendar full.
Leaner operations. Lower overhead. More patients evaluated. More surgical cases found.
Spokes pay for themselves. Surgical cases are the upside.
Consultation revenue from the 80% who don’t need surgery covers every spoke. The 20% who do are cases you’d never have found, and that’s where the real growth is.
- One medical assistant
- is all it takes to staff a satellite clinic, with Orion handling intake and charting.
- Zero additional surgeons
- You consult remotely from your main practice. Wider reach, same team.
Worked example: a Tampa neurosurgeon opens two satellite clinics.
- 1
Opens satellite consultation clinics in Miami and Orlando. Each clinic is staffed by a medical assistant and equipped with Orion.
- 2
Patients in South Florida and Central Florida consult locally instead of driving 3+ hours to Tampa. The surgeon joins each consultation remotely, reviews imaging in real time, and documents the visit through the platform.
- 3
Consultation fees from every patient cover each spoke’s costs. And the 20% who need surgery? They travel to Tampa for the procedure, already evaluated, already documented, ready for the OR. Cases this practice never would have found.
Three locations. One surgeon. Every spoke finds surgical cases that distance was hiding.
“What surprised me most wasn’t the technology. It was how little changed on my end.”
Same team, same routine, yet I was suddenly available to patients I’d never have met otherwise. The growth just happened.
Dr. Amir A. Ahmadian, MD
Board-certified neurosurgeon · Wesley Chapel, FL
Questions from practice leaders.
The ones we hear most before a first satellite opens.
The vast majority of neurosurgery consultations are evaluative, not procedural. The clinical components that matter, imaging review, history, and neurological assessment, all work through the platform. Patients consistently prefer a 20-minute local visit over a 6-hour round trip.
Bring specialist care to every community you serve.
Leave your details and we’ll schedule a 30-minute demo at a time that works for your team.
- No commitment required
- 30 minutes, fully remote
- Built for neurosurgery practices
Not ready for a demo? Email us at hello@tapiocahealth.com.